Turn missed calls into booked appointments with an AI agent trained specifically for your business.
Established businesses lose revenue every day to missed calls and slow follow-up.
We install and train AI voice agents that answer, qualify, and book customers automatically — so your team can stay focused on revenue-producing work.
What this solves
- No more calls sitting on hold
- Fewer missed opportunities after hours
- Faster response and appointment booking
- Consistent answers to common questions
- Smart routing to your team when needed
- Clean, reliable capture of caller information
- A branded experience every time someone calls
- Relief for your front desk so they can focus on real conversations
If you’re looking to reduce phone interruptions while capturing more qualified calls, let’s determine whether WelcomeAI™ is a fit.
Watch This Video
Businesses can lose revenue because
Even well-run teams run into the same patterns:
- Calls roll to voicemail after hours
- Slow follow-ups kill momentum
- Interested prospects move on to competitors
These gaps are predictable — and fixable.
How WelcomeAITM helps
- Answers calls and messages instantly
- Handles common questions and captures lead details
- Sends clean summaries directly to your team
- Works 24/7, including nights and weekends
- Escalates to a human when the situation requires it
Businesses can lose revenue because
Even well-run teams run into the same patterns:
-
Calls roll to voicemail after hours
-
Follow-up happens too slowly
-
Interested prospects move on to competitors
These gaps are predictable — and fixable.
How WelcomeAITM helps
- Answers calls and messages instantly
- Handles common questions and captures lead details
- Sends clean summaries directly to your team
- Works 24/7, including nights and weekends
- Escalates to a human when the situation requires it
How WelcomeAITM Works
Step 1: A Branded Greeting
A friendly, professional greeting customized to your business.
“Thanks for calling [Business Name], I’m [Name your Agent]. I can help schedule appointments, answer questions, or connect you with the right person.”
Step 3: Smart Qualification
Based on your rules, WelcomeAITM can ask:
- Timeline
- Service type
- Location or zip code
- Budget range
- Eligibility questions
Step 5: Confirmation & Follow-Up
WelcomeAI™ can automatically:
- Confirm bookings
- Cancel or reschedule appointments
- Send reminders
- Alert staff to required follow-up
Step 2: Intent Detection
WelcomeAITM gathers caller details and then identifies why the caller is reaching out:
- Caller name, email, phone
- Book an appointment
- Ask a question
- Get standard pricing information
- Request support
- Speak to a team member
Step 4: Routing & Action
The system can automatically:
- Update or add contact records
- Book appointments on your calendar
- Transfer or escalate to staff when needed
- Create CRM notes and follow-up tasks
- Trigger email or text workflows
How WelcomeAITM Works
Step 1: A Branded Greeting
A friendly, professional greeting customized to your business.
“Thanks for calling {Business Name}, I’m {Name your Agent}. I can help schedule appointments, answer questions, or connect you with the right person.”
Step 2: Intent Detection
WelcomeAITM identifies why the caller is reaching out:
- Caller name, email, phone
- Book an appointment
- Ask a question
- Get standard pricing information
- Request support
- Speak to a team member
Step 3: Smart Qualification
- Timeline
- Service type
- Location or zip code
- Budget range
- Eligibility questions
Step 4: Routing & Action
The system can automatically:
- Update or Add new contact information
- Book appointments on your calendar
- Transfer/Escalate to staff when needed
- Create CRM records and notes
- Trigger follow-up tasks, email or text workflows
Step 5: Confirmation & Follow-Up
The system can automatically:
- Cancel or Reschedule appointments
- Send reminders to appointments
- Alert staff to follow-up tasks
- Trigger emails or text workflows
Why Businesses Choose WelcomeAITM by Shield Bar
These use cases reflect how WelcomeAI™ performs when demand already exists — results can scale with volume and configuration.
Voice AI (Sales Lead Capture)
Before: Missed and delayed inbound sales calls
Change: WelcomeAITM answered and qualified leads immediately
OUTCOME
More captured conversations and cleaner booking handoffs
SMS (Customer Service)
Before: Repetitive service questions tying up staff
Change: Automated, consistent SMS responses
OUTCOME
Faster resolution and reduced internal interruption
Live Chat (Vendor Communication)
Before: Vendor inquiries delayed or missed
Change: Live chat handled consistently
OUTCOME
Improved responsiveness and smoother coordination
These reflect early internal deployments. Results vary by business and configuration.
Is WelcomeAITM For You?
WelcomeAITM is a strong fit if:
- You need 24/7 or after-hours and overflow handling
- Calls are generally 5 minutes or less
- Appointment-based local services
- High Volume lead intake businesses
- You lose leads due to missed calls
- Callers mostly want speed and information, not rapport
- Your Products/Services and Processes are standardized
- Your staff hates answering phones/interruptions
WelcomeAITM might not be a fit if you:
- Have very low inbound volume
- Have a high-liability or regulated industry (medical, financial, legal)
- Want AI to fully replace human staff
- Have an emotion-heavy or crisis-driven business
- Have a high-end luxury brand that requires a human by default
- Aren’t open to reviewing costs and usage expectations
- Don’t have clear products/services, follow-up or booking process
Call Scenarios Where AI Performs Exceptionally Well
- “Do you have availability?”
- “How much does this cost?”
- “Can I book an appointment?”
- “Are you open right now?”
- “What areas do you serve?”
- “I’m responding to an ad…”
Ready to See WelcomeAITM in Action?
See WelcomeAI™ in Action
Call or text to interact with the system directly, or schedule a walkthrough with our team to evaluate fit.